Schedule Change/Withdraw Refunds
Tuition and fees may be refunded according to the following policy based on a 16-week semester. Refunds for other course offerings will be prorated accordingly. Refunds are done after the add/drop period of each semester as the credit appears.
1. Official withdrawal initiated by the student through the Office of the Dean of Student Affairs within the first week of classes for regular fall and spring 16-week semesters or the equivalent ratio of regularly scheduled two-, four-, or eight-week sessions–100% refund;
2. Official withdrawal initiated by the student through the Office of the Dean of Student Affairs within the second week of classes for regular fall and spring 16-week semesters or the equivalent ratio of regularly scheduled two-, four-, or eight-week sessions–50% refund;
3. Withdrawals after the first two weeks of classes for regular fall and spring 16-week semesters or the equivalent ratio of regularly scheduled two-, four-, or eight-week sessions–No refund;
4. Students unable to begin classes after they have enrolled must officially withdraw from class to be eligible for a reduction of tuition and fees charged;
5. Refunds for students called to military service are authorized on an individual basis by the President of the College;
6. Refunds will not be given for business and industry courses and adult and community education courses;
7. An international student who has not yet enrolled in classes will be eligible for a 100% refund of the $1,200 deposit upon his/her release of the I-20 which the College provided to the student. If the student is unable to obtain the original I-20 document, a signed statement by the student declaring his/her intent not to enroll at Moberly Area Community College will be required. Upon receipt of this letter (declaration of intent) the College will provide a 100% refund of the student's deposit. This declaration of intent will be forwarded to Immigration and Naturalization Service (INS) in order to change his/her visa status. An international student who has enrolled in classes is subject to the refund policy as stated in the catalog. Additionally, these students should be approved by the Dean of Student Services prior to dropping any or all courses registered for that semester.
8. If a student receives financial aid from federal Title IV programs (Federal Pell, Federal SEOG, Federal Stafford Loans) and withdraws from all classes prior to completing 60% of the enrollment period, he or she may be required to return federal Title IV funds. Under the Reauthorization of the Higher Education Amendments of 1998, the amount of a student’s federal aid is adjusted, based on the length of time that a student is enrolled. Students will be required to repay aid they have received that exceeds the adjusted federal aid amount.
9. In the event of extreme extenuating circumstances and with proper written documentation, a partial or total refund may be granted to a student beyond the standard refund terms. Such refund requests must be submitted in writing with proper written documentation to the Business Office and will be reviewed by the President of the College and a determination made on a case-by-case basis.
Student Financial Aid Refunds (Title IV Refunds)
Students will receive an email when federal aid has posted to their student account.
A second email will be sent within 14 days of the date the finacial aid posted if a refund check is available.
Students can check balances online at their myMACC account.
Student financial aid refund checks are sent to the campus the student attends the most classes. If all of the classes are online it will be held at the Moberly campus.
Per federal guidelines, any check that is not picked up or mailed within 21 days of the date it releases must be returned to the Department of Higher Education.
Withdraws or changes of schedule can affect the amount of financial aid a student qualifies for.